Ledgers

Ledgers provide a complete, detailed record of all financial transactions and money movements in your PayMongo account. Use ledgers for accounting, reconciliation, and audit purposes.

Dashboard Overview

The Ledgers dashboard shows all financial entries with:

Column	Description
Date	Transaction date and time
Reference	Unique ledger entry ID
Type	Transaction category
Description	Details of the entry
Debit	Money out
Credit	Money in
Balance	Running balance

Ledger Entry Types

Type	Description
Payment	Customer payment received
Fee	PayMongo processing fee
Payout	Funds sent to bank account
Refund	Customer refund processed
Transfer	Internal fund transfer
Adjustment	Manual balance adjustment
Chargeback	Disputed payment
Reversal	Transaction reversal

Understanding Entries

Double-Entry Format

Each transaction creates balanced entries:

Transaction	Debit	Credit
Payment received	-	+₱1,000
Processing fee	₱35	-
Net to wallet	-	+₱965

Entry Details

Click any entry to view:

Original transaction reference
Related payments or payouts
Fee breakdown
Timestamps
Notes and metadata

Filtering Entries

Filter ledger entries by:

Filter	Options
Date range	Custom start and end dates
Entry type	Payment, Fee, Payout, etc.
Amount range	Minimum and maximum amounts
Reference	Specific transaction ID

Exporting Ledger Data

Export your ledger for accounting:

Click "Export"
Select the date range
Choose columns to include
Select format (CSV, Excel)
Download the file

Export Fields

Ledger entry ID
Date and time
Transaction type
Description
Debit amount
Credit amount
Running balance
Related reference IDs

Reconciliation

Use ledgers to reconcile your accounts:

Daily Reconciliation

Export daily ledger
Match with bank statements
Verify all payouts received
Identify discrepancies

Monthly Close

Export monthly ledger
Generate summary reports
Match totals with accounting
Archive for records

Understanding Balance Changes

Credits (Money In)

Source	Description
Customer payments	Successful transactions
Refund reversals	Cancelled refunds
Adjustments	Manual credits
Transfers in	From other wallets

Debits (Money Out)

Source	Description
Payouts	Bank transfers
Refunds	Customer refunds
Fees	Processing charges
Chargebacks	Lost disputes
Transfers out	To other wallets

Best Practices

Practice	Recommendation
Regular exports	Export ledger data weekly or monthly
Reconcile often	Match with bank statements regularly
Archive records	Keep exports for audit purposes
Monitor anomalies	Review unusual entries promptly

Feel free to reach out to [email protected] if you have questions about ledgers!